Office Manager Resume Example

Also called Office Administrator, Office Coordinator, Practice Manager.

An office manager is the person who makes a workplace work: suppliers, budgets, facilities, new hires and a hundred small problems. Show the size of the office, the budget you ran and the things that improved because you were there.

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Opens in the builder with this text in place, ready for you to replace with your own.

What this example does well

  • The office size and budget come first, which sets the scale of the job.
  • A savings figure with the contracts behind it proves the budget line is real.
  • The office move is described by its outcome for employees, the thing a leader cares about.

Updated

Laura Kim

Office Manager

Summary

Office manager with nine years of experience running offices of 60 to 120 people. Owns a facilities and supplies budget of $450,000, manages eight vendors and led an office move over a single weekend. Cut supply and service costs by 18% by renegotiating contracts.

Experience

Office Manager, Coastline Software

Mar 2020 – Present · San Diego, California

  • Run the day-to-day office for 120 employees, including facilities, supplies, security badges and visitor management.
  • Own a yearly budget of $450,000 and cut spending by 18% by retendering cleaning, coffee and printing contracts.
  • Planned and managed the move to a new two-floor office over one weekend; everyone worked normally on Monday.
  • Onboard about 40 new hires a year with a first-day checklist, equipment and building access ready in advance.

Office Coordinator, Mission Bay Legal Group

May 2017 – Feb 2020 · San Diego, California

  • Supported an office of 60, handling reception, mail, supplies and meeting rooms.
  • Set up a room-booking system that ended double bookings.
  • Handled building maintenance requests with the landlord and tracked them to completion.

Education

BA Business Administration, San Diego State University

2013 – 2017 · San Diego, California

An example: Laura Kim is not a real person, and the details show the kind of thing to write rather than a real career. Shown in the Gutter template. Words that postings for this job often use are marked in yellow.

How do you write a summary for an office manager resume?

Two to four lines at the top that say what you do, for how long, and what you are best at. Here is one for each stage of a career.

  • Entry level

    Office coordinator ready for a first office manager role. For three years handled supplies, room bookings, mail and visitors for a 50-person office, and took over vendor invoices when the manager was on leave. Organized, calm and good with landlords and suppliers.

  • Experienced

    Office manager with six years of experience running offices of up to 80 people. Manages budgets, suppliers and facilities, organizes onboarding and events, and keeps the office safe and well run.

  • Senior

    Workplace and office operations manager with fifteen years of experience across three sites. Leads a team of four, manages a facilities budget of $2 million and has delivered two office fit-outs and a move for 400 people.

How to write a resume summary, with more examples

What are good bullet points for an office manager resume?

Each starts with a verb and says what was done. Change the details and numbers to your own; a number you cannot explain in an interview is worse than none.

  1. Managed the office for 90 staff, from supplies and repairs to security and visitors.

  2. Ran a yearly facilities budget of $300,000 and reported spending monthly to finance.

  3. Renegotiated supplier contracts and saved 15% a year.

  4. Organized onboarding logistics so that new hires had equipment and access on day one.

  5. Coordinated with the landlord on maintenance, cleaning and building rules.

  6. Planned company events, all-hands meetings and client visits.

  7. Kept health and safety records, fire drills and first aid supplies up to date.

  8. Supervised a receptionist and an office assistant.

  9. Set up a booking system for meeting rooms and desks.

  10. Managed an office move with no lost working days.

Which skills should an office manager put on a resume?

Pick the ones the job posting asks for and that you can back up with an example from your work.

Hard skills

  • Facilities and building management
  • Budgeting and purchasing
  • Vendor and contract management
  • Health and safety compliance
  • Onboarding and offboarding logistics
  • Event planning
  • Office software and booking systems
  • Basic bookkeeping

Soft skills

  • Problem solving
  • Organization
  • Negotiation
  • Approachability
  • Discretion

Licenses and certifications

  • Certified Administrative Professional (CAP)
  • First Aid and CPR
  • Facility Management Professional (FMP)

Which keywords belong on an office manager resume?

The words recruiters and applicant tracking systems search for.

  • office
  • facilities
  • budget
  • vendor
  • onboard
  • supplies
  • office move
  • contracts
  • employees

Use the ones that are true for you, written the way the posting writes them, and put each where it shows something you did. A list of keywords with nothing behind it helps nobody. To keep them readable by software, choose an ATS-friendly template, and read how applicant tracking systems read a resume.

What makes an office manager resume strong?

Scale and money. Say how many people and sites you looked after and the budget you controlled, then give one or two savings or improvements with numbers.

Then show that people could rely on you when something big happened: an office move, a new building, a sudden change in how people work.

How do you describe all the small tasks of the job?

Group them. Facilities, suppliers, onboarding, events and health and safety cover most of it. One bullet per group reads better than a list of twenty chores.

Keep the specifics for the tasks that took real skill, such as negotiating a contract or managing a move.

What do employers look for in a business resume?

  • Give the scale of what you handled: budget, team size, number of sites, how many executives you supported.
  • Write about outcomes other people felt. A project delivered three weeks early or a process that went from five days to one is easy to picture.
  • Name the software you use every day. Many postings for these roles filter on it.

All business and administration resume examples

Questions about an office manager resume

Is an office manager different from an administrative assistant?

Usually the office manager owns the budget, suppliers and facilities and may supervise assistants. Make that responsibility clear on your resume.

Should I include HR or bookkeeping tasks?

Yes, in small offices these are often part of the role and make you more valuable.

Do I need a degree?

Not always. Experience running an office usually matters more than the degree.

How long should an office manager resume be?

One page, two if you have managed several sites.

Make this office manager resume yours.

Start from the example, swap in your own jobs and numbers, and switch to any template without retyping a word.

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